Access groups let you control who can access a project and what they can do inside it. They are Openlayer’s way of providing role-based access control (RBAC) at the project level. By creating access groups, you can:
  • Limit access to sensitive projects.
  • Assign roles like Admin, Member, or Viewer.
  • Ensure only the right people can view or edit traces, tests, and results.

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How it works

  • Access groups are defined per project.
  • Each group has:
    • A name (to identify the group).
    • A role (Admin, Member, or Viewer).
    • A list of members (users in your organization).
Roles determine what permissions group members get:
RolePermissions
AdminFull control: manage access groups, edit project settings, create/edit data
MemberView and edit project data (but not manage access groups)
ViewerRead-only access to project data and results

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Create an access group

You can create and manage groups directly from the project settings.
1

Open project settings

In your Project settings, select the project you want to manage access groups for and click on Access groups.Access groups in project sidebar
2

Create a new group

Click Create access group.Create new access group
3

Set role and members

  • Give the group a name. - Select a project role (Admin, Member, Viewer). - Add members from your organization to the group.

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Editing and removing groups

  • To edit a group, select it from the list, then update its role or membership.
  • To remove a group, click the delete icon next to it.

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Best practices

  • Use Admin groups sparingly: reserve for team leads or project owners.
  • Create Member groups per function (e.g., “Evaluation team”, “Data science team”).
  • Add external collaborators as Viewers to safely share results.

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FAQ